University of the District of Columbia

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HR Specialist (Employee Benefits)

at University of the District of Columbia

Posted: 7/11/2020
Job Reference #: 1617

Job Description

Title:HR Specialist (Employee Benefits)
ID:1617
Department:Talent Management
Location:Van Ness

Number of Vacancies: 1

Area of Consideration: Open to the Public

Position Status: Full-Time, Regular

Pay Plan, Series & Grade: DS0058/6

Salary Range: $63,294 - $80,566

Closing Date: Open Until Filled

Location: 4200 Connecticut Ave, NW Washington, DC 20008

Brief Description of Duties


The Human Resources Benefits Specialist reports to the Vice President, Human Resources or his/her designee, and administers the University of the District of Columbia employee benefits programs to employees, former employees, annuitants, survivors and eligible family members. The incumbent provides guidance and consultation regarding retirement, health, dental, vision and life and other insurance programs and injury compensation. This position will support employee and retiree utilization of automated self-service systems, insurance websites and other customer service related systems. The HR Specialist coordinates, implements, and maintains the University’s wellness programs, web- based benefits information sources and develops and distributes appropriate informational materials. The Human Resources Specialist (Employee Benefits) delivers exceptional customer service to internal and external customers and supports payroll and staffing related functions as well as serve as a Payroll and Benefits Office Notary Public.

Essential Duties and Responsibilities

  • Provides substantive consultation and guidance to employees regarding health benefits, retirement benefits, tax shelter programs and work related injuries;
  • Publicizes benefits programs and conducts group and individual orientation sessions and benefit reviews;
  • Provides information and answers questions regarding personnel rules, retirement options and benefits, remitted tuition policies and procedures to retirees and employees of the University;
  • Advises employees on the advantages and types of retirement under Civil Service, Teachers Insurance Annuity Association (TIAA) or District Retirement for which the employee may be eligible (i.e. disability optional, etc.);
  • Analyzes the various health plans to develop and administer a health benefit program for retirees against loss of benefits.
  • Plans, administers and directs benefits program designed to protect retirees against loss of benefits;
  • Prepares and distributes informational literature and conducts verbal presentations to notify and advise employees of eligibility for benefits programs, such as insurance plans;
  • Provides assistance in completing appropriate forms, conducts seminars at the University to disseminate information regarding various retirement, health and life benefit programs;
  • Develops material and provides pre-retirement and disability counseling to employees; provides counseling to families of deceased employees regarding benefits;
  • Processes personnel actions for retirements, disabilities and deaths in the PeopleSoft Personnel System;
  • Performs technical and procedural processing associated with applications for benefits and retirement;
  • Maintains, monitors and tracks benefits records and prepares necessary documents for implementing coverage ensuring high levels of accuracy;
  • Provides information for filing workers’ compensation or occupational diseases claims.
  • Collaborates with the Human Resources team members and serves as a liaison to District of Columbia Human Resources Benefits Office, the Office of Pay and Retirement Services, District of Columbia Office of Worker’s Compensation, as well as, TIAA central office on a wide variety of benefits and retirement matters.
  • Collects, complies and analyzes records of current and former employees, identifies premiums submitted to TIAA, computes premiums from employment records and conducts retirement contribution audits;
  • Processes monthly premium payments for disabled employees, sponsored program employees hired less than one year and retirees under the Retirement District’s Program; and
  • Performs other duties as assigned.

Minimum Job Requirements

  • BA/BS in Human Resources, Business or a related field or an equivalent combination of education and experience in Benefits;
  • Proficiency with HRIS functions;
  • Five years of progressive experience in customer service and human resources, working with benefits administration, budget, payroll or other human resource operational functions;
  • Functional and technical expertise with human resources information systems (i.e. PeopleSoft, Oracle or comparable systems);
  • Proven capability to efficiently implement programs, develop unique service models, innovative practices and a sound understanding of customer service;
  • Demonstrated experience managing and successfully completing large and complex projects; and
  • Hold a valid Notary Public commission issued by the District of Columbia Office of Notary Commissions and Authentications (applicants will have six months post hire to acquire).

Information to Applicant

Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit.

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference: A person applying for a position who is a bona fide District resident at the time of application for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency on or before the effective date of the appointment and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Talent Management Only.

Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Talent Management at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: http://www.udc.edu/equal opportunity/.