National MI

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Human Resources Specialist / Payroll

at National MI

Posted: 4/4/2019
Job Status: Full Time

Job Description


The role of the Specialist is to provide coordination and support for all HR programs and processes, with a focus on payroll and benefits, as well as provide back-up facilities support, as needed. This position is the main internal and external customer service contact for Human Resources.


ESSENTIAL Job Duties & Responsibilities

+ Demonstrate excellent internal customer service and cordial and professional communication when interacting regularly with NMI employees at all levels.

+ Coordinate and ensure the timely processing and accuracy of the semi-monthly payroll.

+ Liaise with employees and ADP to coordinate benefits and leaves of absence.  

+ Partner with team members to review and maintain National MI benefits programs, including coordinating the annual benefits open enrollment.

+ Assist with inquiries for ADP EZLabor Manager.

+ Coordinate entire onboarding process including communicating with job applicants, completing background checks and completing offer letters and ensuring completion of the entire Onboarding Checklist.

+ Administer new employee onboarding process, including adding new employee names to ADP database, submitting new hire tickets to IT and supporting the New Hire Orientation.

+ Coordinate entire offboarding process including completing employee offboarding packet, submitting offboarding IT tickets and ensuring completion of the entire Offboarding Checklist.

+ Produce and maintain confidential reports and documents using various company systems/databases to capture information, and independently update department documents as needed.

+ Assist with performance review process, including evaluation documents, system readiness and information management and audits.

+ Track, update, maintain and ensure accuracy of employee files (electronic & physical).

+ Serve as back-up in most facilities activities including acting as main contact for the building, coordinating and implementing office needs, such as the office environment, supplies, and supporting technologies (e.g., phone systems, conference call solutions), when needed.

+ Assist with coordinating and tracking policy acknowledgements (employee and contractor), policies, procedures, exceptions and initiatives.

+ Provide ad hoc project assistance, as needed.

Skill / Requirements

ESSENTIAL Competencies

+ Bachelors degree in Human Resources, Business Administration or the equivalent work experience. PHR preferred.

+ Minimum of 3 years of human resources, specifically with payroll and benefits, including leaves of absence.

+ Prior experience with a payroll system. ADP TotalSource and/or EZLabor Manager are strongly preferred. American Payroll Association certification, highly desired.

+ Prior experience working with a Professional Employer Organizations (PEO) preferred. Fully proficient with MS Office Suite (Word, Excel, PowerPoint) and SharePoint.

+ Strong organizational, interpersonal and communications skills, both written and verbal.

+ Must have excellent attention to detail.

+ Strong customer service skills and values.

+ Ability to adapt and be flexible to changing priorities and varied duties on a daily basis.

+ Works ethically and with integrity supporting organizational goals and values.

+ Ability to work in fast-paced office environment with frequent tight deadlines, interruptions and occasional long hours/overtime.

+ Completes work in a timely manner and meets deadlines.

+ Maintains confidentiality of information and uses information appropriately.



This position is based at our company headquarters in Emeryville, California (San Francisco Bay Area).

To apply, please go to our web site: