The Scripps Research Institute

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Human Resources Assistant II

at The Scripps Research Institute

Posted: 1/30/2019
Job Status: Full Time
Job Reference #: http://careers.scripps.edu/postings/15855
Keywords: clerical, office

Job Description

Requisition Number 06519
Department Name: Human Resources - CA
Position Type: Full Time
Position Title Human Resources Assistant II
Position Summary:

Provides administrative support in the areas of recruitment, employee onboarding, training and other HR projects.
Examples of duties include:
Scheduling interviews
Maintaining requisitions using applicant tracking system
Running background checks
Coordinating reference checks
Scheduling meetings and orientations
Prepares offer letters and welcome letters
Conducts new hire check-in, updates electronic I-9 records, and processes new hire documents
Provides first level of applicant tracking system troubleshooting and technical assistance
Posts and updates job openings on various websites and job boards
Works with hiring departments to collect missing information, documents, and work permits for new hires
Greets and provides assistance to job applicants, visitors and employees
Answers and directs incoming department calls
Provides back-up coverage to front desk receptionist
Provides clerical and administrative support to HR Training function
Provides administrative and project assistance to all HR functions as assigned including benefits and HR Records.
Performs other duties as assigned.

Location: California
Additional Information:
Physical Requirements:

With or without reasonable accommodation, employees in this position must be able to sit and type at a computer terminal for up to 8 hours per day with appropriate breaks and perform tasks that require fine dexterity and repetitive motions using the arms, hands, wrists and fingers. Further details of established essential functions for this position will be addressed/discussed during the interview process.

Basic Qualifications:

High school diploma or equivalent with 5+ years of related experience in an HR environment or Bachelor’s degree with 1+ years of related experience.
Extremely detail oriented and resourceful.
Articulate and professional with excellent telephone and email etiquette/grammar.
Ability to work effectively as a team member including flexibility, adaptability and willingness to learn.
Ability to maintain strict confidentiality and demonstrate discretion.
Effective interpersonal, verbal and written communication skills.
Outgoing personality with ability to present to small groups (less than 30 people).
Ability to tactfully and gracefully handle interruptions and unforeseen situations.
Effective organization, multi-tasking, and problem solving skills.
Working knowledge of a variety of electronic systems, office equipment and computer programs; ability to learn and master new electronic systems and software programs with basic training and written procedures/instructions.
Experience with an online recruiting system highly desired.

Preferred Qualifications:
Compensation:
Job Closing Date:
Open Until Filled Yes
Job Posting Category Administrative & Support
EEO Statement

The Scripps Research Institute is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!