Pediatric Associates

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Payroll Specialist II

at Pediatric Associates

Posted: 7/18/2019
Job Status: Full Time
Job Reference #: 2610

Job Description

Payroll Specialist II

Business Office · Human Resources
Plantation, FL
Health Care
Full Time, Days
Weekly Schedule: Monday - Friday 8:00am - 5:00pm
Bilingual: None
Bilingual Type: N/A
Posted 06/19/2019
Req # 3276

PRIMARY FUNCTION: Checks time and payroll data to ensure correct payment of employees and processes payroll.

REPORTS TO: Reports Directly to the Payroll Manager and Human Resources Manager.

ESSENTIAL FUNCTIONS OF THE JOB: (This list may not include all of the duties that may be assigned.)     


  1. Maintain ADP Payroll & Time and Attendance system; including but not limited to employee setup and troubleshooting.
  2. Check/update time cards for consistency and accuracy.
  3. Ensure new managers/supervisors have access to the Time & Attendance system, and verify correct employees are reporting to new manager/supervisor.
  4. Review payroll transfers, reviews wages changes, positions changes, new hires, terms, FMLA, verifies if employees are salaried for exceptions and etc.
  5. Uploads and reconcile employee reimbursement from Concur.
  6. Complete paperwork related to garnishment orders and garnish wages due to child support or IRS intervention and issue garnishment payments.
  7. Understand multistate payroll and proper taxation of employer paid benefits.
  8. Process bi-weekly & semi-monthly payroll including sort and distribution of checks.  Manage workflow to ensure all payroll transactions are processed accurately and timely.
  9. Sort and distribute incoming mail.
  10. Backup Payroll Manager for payroll processing and help prepare and issue paychecks (Manuals & Voids).
  11. Provides assistance to the Payroll Manager in updating necessary payroll forms.
  12. Resolves payroll discrepancies by collecting and analyzing information.
  13. Reconcile payroll prior to transmission and validate confirmed reports.
  14. Provides payroll information & handle inquiries by answering questions and requests by employees/managers.
  15. Review PTO Accruals.
  16. Assists with entering garnishment and support notice deductions withheld from employee’s payroll checks.
  17. Maintains payroll operations by following policies and procedures; reporting needed changes.
  18. Assists with Implementation of new ADP software/hardware.
  19. Perform periodic audits of various payroll areas and prepares materials for review.
  20. Respond promptly when returning telephone calls and replying to correspondence, emails, and faxes.
  21. Train and provide guidance and direction to Payroll staff as necessary.
  22. Performs other duties as assigned.


TYPICAL WORKING CONDITIONS: Working in an office environment. Involves frequent telephone contact interaction. May require sitting for long periods; also stooping, bending and stretching for files and supplies. Occasionally lifting files, boxes weighing up to 50 pounds. Requires manual dexterity sufficient to operate a keyboard, type at 35 wpm, operate, copier, and such other office equipment as necessary. Must be able to communicate clearly. It is necessary to view and type on computer screens for long periods and to work in a high volume environment.



Adhere to all organizational information security policies and protect all sensitive information including but not limited to ePHI and PHI in accordance with organizational policy, Federal, State, and local regulations.


Education: High school diploma and preferably an A.A. degree.


Licensure/Certification: None

*Upon hire, and for the duration of the employment period driver’s license must be active and valid.*


Experience: Three years of payroll experience.


Knowledge, Skills & Abilities: Knowledge of payroll procedures and practice policies and procedures. Ability to perform mathematical computations accurately and quickly. Skill in computer applications and use of calculator. Ability to maintain effective working relationships and communicate clearly. Ability to multi-task with strong organizational skills.  Must have excellent communication skills. ADP Workforce Now experience a must.

COMPANY OVERVIEW: Founded in 1955, Pediatric Associates is one of the oldest and most respected pediatric practices in the United States. Pediatric Associates opened its first office in Hollywood, Florida. The Company was one of the first medical groups to introduce satellite office locations in consumer retail locations. They were also one of the first pediatric groups to embrace managed care in the 1970s, collaborating with insurance plans as healthcare partners with the common interest of providing South Florida's children with the best healthcare available. Today, Pediatric Associates is a national leader in pediatric population health management with over 200,000 patients under global risk. Keeping abreast of medical advances and changing lifestyles, Pediatric Associate’s modern facilities offer comprehensive services, including X-ray and state certified laboratories. The Company currently has 33 neighborhood locations, which are staffed by more than 200 employed providers who proudly serve families throughout Miami-Dade, Broward, Palm Beach, St. Lucie, counties, including Tampa and Jacksonville. Pediatric Associates will continue to bring the best possible healthcare service to its patients well into the 21st Century. Ease of access, prompt courteous service and responsiveness to our patients' concerns will always be their primary goal. Pediatric Associates has continued to thrive and today is recognized as one of the premier general pediatric and population health management practices in the United States.

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