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Human Resources Mgr
Job Reference #: 9447_1532058
Categories: Human Resources - Generalists, Management - Mid-Level (Manager, Director), Human Resources - ALL CATEGORIES, Management - ALL CATEGORIES
This job description serves as a guide for establishing the criteria to fill a specific job, and to assist in employee evaluation related to that job. The description is subject to change at management's discretion and may include additional or different duties as assigned or directed.
The Human Resources Manager's primary responsibilities include team member advocacy, and efficient administration and management of the Human Resources operation. Responsibilities include recruiting, training, benefits administration, workers compensation administration, Unemployment Administration, LOA's, compliance with statutory requirements HRIS management, and the execution of employee relation activities, in order to provide each department with the personnel guidance and support necessary to achieve their customer service and business objectives.
Essential Job Functions
-Manages the HRIS system (ADP Workforce Now) database of all employee records to include new hires, terminations, internal transfers, and promotions, as well as any other HRIS system updates or changes that are needed.
-Audits HRIS system to ensure all information is accurate and complete.
-Manages the application management systems and ensures candidates are notified of status according to established guidelines.
-Manages pre-employment process for applicant background checks and drug screening, makes employment and salary offers to final candidates.
-Maintains an up-to-date staffing guide against Position Requisitions to cross-reference and maintain accurate staffing numbers compared to actual budgeted payroll.
-Develops relationships with local community employment/vocational agencies, schools, colleges and international recruitment agencies for sources of employment both locally and nationally. Participates in job fairs.
-Serves as an employee advocate.
-Shares and interprets, when necessary, the guidelines of Carillon Miami Wellness Resort policies and procedures, as well as state and federal laws.
-Administers all leave of absences (personal, FMLA & MMLA) and tracks all money owed.
-Assists with the processing of billings for medical insurance carriers as well as other vendors.
-Primary administrator of the Worker's Compensation Program.
-Primary administrator of the Benefits Program.
-Primary administrator of Unemployment Claims.
-Maintains, participates, and creates as appropriate proactive programs to ensure team member's views, problems, and issues, concerns etc. are heard and addressed as needed.
-Supports team members and managers with the resolution of concerns and/or issues. Responds to inquiries regarding policies, procedures, and programs.
-Develops and maintains procedures and systems to facilitate smooth and efficient operation of recruitment function, to include up-to-date Job Descriptions, advice and training for supervisors and managers, etc.
-Assists in conducting exit interviews and sets up and generates reports on results, trends, and other information.
-Manages all new hire orientation sessions, facilitates all culture, service, and compliance trainings.
-Oversees the employee recognition program and drives training initiatives.
-Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.
-Advises/coaches managers and supervisors on the performance management cycle, coaching/counseling process, terminations, promotions, safety, and sexual harassment issues.
-Reviews Counseling forms to ensure accuracy and legal compliance.
-Conducts unbiased investigations and facilitates appropriate resolution to claims of harassment, discrimination, or any other claim of unfair treatment or in response to any team member concern.
-Participates in termination meetings to ensure action is appropriate, documentation supports termination and to serve as an advocate for the team member.
-Monitors performance reviews and salary adjustments to ensure they are administered equitability and within guidelines.
-Receives, reviews for accuracy, and processes all employee related paperwork including PAF (Personnel Action Forms), and payroll adjustments.
-Works closely with Finance team to ensure timely and accurate processing of bi-weekly payroll.
-Responds to unemployment claims in a timely manner ensuring appropriate documentation and participating in hearings as necessary or required.
-Maintains good understanding of benefits, leaves and compensation programs and acts as a liaison to team members for general questions and issues.
-Undertakes and performs special projects and assignments as assigned.
-Performs other job-related duties as directed or requested.
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