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HR / Accounting Manager

at HCareers

Job Description

Overview

Assist the Centralized Finance Office with the execution of the financial activities of the hotel, safeguarding the assets, and preparing financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts Standards. Manage the day to day operation of the Human Resources function.
Responsibilities

Accounting Functions:

    - Assist in Producing Financial Statements within designated time frame for preliminary distribution to hotel management and to meet HEI Corporate requirements.
    - File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment
    - Ensure excellent service and guest correspondence with credit card and payment inquiries.
    - Reconcile bank account with daily cash reconciliation journal; validate deposits in transit; reconcile bank accounts monthly to General Ledger.
    - Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards. Reconcile credit cards monthly to General Ledger.
    - Set up new vendor accounts in accordance with established policy.
    - Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.
    - Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
    - Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.
    - Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
    - Reconcile outstanding checks with AP aging report, monthly.
    - Handle all vendor inquiries and reconcile vendor statements.
    - Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
    - Interface checks and submit a log of all manual checks to the Controller.
    - Participate in Monthly closing.
    - Verify credit cards are processed every night by night audit as needed.
    - Ensure cash deposits are made timely as needed.
    - Sort and verify accuracy of Night Audit work (primarily receivables aspect), including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Controller of any potential concerns.
    - Post city ledger payments in property management system, reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollectible accounts.
    - Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.
    - Ensure excellent service and guest correspondence with credit card and payment inquiries.
    - Set up new accounts in accordance with established credit policy.
    - Assist in reconciling open account status items.
    - Input General Cashier Summary and maintain binder.
    - File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.
    - Verify safe counts, flash report, and server cash outs.
    - Pull different reports for sales, promos, comps, and voids.
    - Route invoices with purchase order attached to managers for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis. Process all approved invoices for payment and ensures all appropriate signatures and back-up attached.
    - Maintain checkbooks.

Human Resources Functions

    - Assist associates with requests and/or information in a timely manner.
    - Coordinate recruiting, screening and interviewing for all hotel positions. Schedule interviews and process related paperwork including background checks, I-9's, etc. Complete hiring process through ICIMS.
    - Explain elements of various benefits to associates as required and assist with enrollment and claims processing.
    - Maintain applicant flow log/data for annual Affirmative Action Plan and complete the plan annually.
    - Record time and attendance as needed and maintain daily/weekly labor productivity tools.
    - Coordinate property payroll process and enter all necessary data.
    - Distribute paychecks as needed.
    - Maintain accurate and updated department and associate files.
    - Create and update Human Resources bulletin boards and other posting as needed.
    - Coordinate associate relations events and recognition, e.g. Associate of the Month program, Town Hall/Safety Meetings, etc.
    - Track all training and SWIM compliance
    - Complete the Monthly Employee Relations Dashboard
    - Coordinate the Hourly and Management Performance Review Process
    - Assist with the administration of the Associate Opinion Survey, feedback sessions and monthly updates. Ensure creative Associate Engagement activities are scheduled throughout the year.
    - Comply with attendance rules and be available to work on a regular basis.
    - Perform any other job related duties as assigned.

Application Instructions

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