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HR Specialist (Payroll/HRIS/Benefits)

at Franklin Companies

Interested candidates are asked to provide current compensation requirements along with submitting a resume. This position is not eligible for recruiters to submit candidates
Posted: 5/14/2020
Job Status: Full Time
Job Reference #: FCHRS001
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Job Description

 

Working under the VP of Human Resources, the Human Resources Specialist is responsible for the maintenance and administration as well as the day to day operational activities employed with the company payroll processes, benefits plan and the Human Resources Information System.

 

The HR Specialist will assist and support the Vice President of Human Resources in relation to the evaluation, development and monitoring of the payroll process and pay equity, health benefits and 401(k) program as well as the execution of the activities involved to maintain compliance for these programs as well as ensuring that the HR Information System is working as it should and employee records are being maintained in accordance with state and federal guidelines.

 

Qualifications 

 

College degree in Business or Human Resources Management and two or more years working in a Human Resources Department responsible for benefits and HRIS/Payroll or six years combined experience working in a Human Resources Department as a Human Resources Specialist or Generalist with duties aligned with benefits and maintaining an HR system.  This position requires candidates to have very strong verbal, written, and interpersonal communication skills, advanced problem solving and decision making skills, and the ability to understand and interpret company HR policy and general benefits (ERISA and PPACA) regulations related to HR benefits policies and procedures.  Strong computer skills required as well, including a proficiency in Adobe Acrobat, Microsoft Access, Excel, Outlook, PowerPoint, and Word.  The position requires the ability to travel by car or by plane to communities on an occasional basis and requires overnight travel up to three days.  Certification in the HR field, such as a PHR or SHRM - CP, or APA - CPP designation is preferred. 

 

 

Physical Demands

 

Requires moderate physical exertion on a regular basis. Regularly required to use hands to finger, handle, or feel. Frequently required to stand, walk, reach with hands and arms, sit, stoop, kneel, crouch or crawl. Required to be able to communicate through talking, hearing and seeing. Occasionally required to lift and/or move up to 35 pounds. Specific vision abilities include close, peripheral, depth perception, and ability to focus.

 

 

Working Conditions

 

 

General office environment with some exposure to multi-family, assisted and/or independent living communities.

 

 

Essential Functions: 

 

  1. Responsible for processing payroll for field and Corporate Office, interacting with payroll vendor to ensure smooth bi-weekly and semi-monthly payroll runs.
  2. Interact with and oversee the administration of the HRIS system to include interfacing with system provider and communicating any system/vendor problems, evaluating current processes and system functionality, serving as a subject matter expert tasked with making recommendations for improvements and/or efficiencies as well as making suggestions for new products or services to the VPHR.
  3. Administer the HRIS to include setting up new accounts, disabling accounts, identifying issues and communicating issues to company representatives.
  4. Acting as the primary responsible party for running weekly and monthly compensation reports, creating ad hoc and new custom reports as needed.
  5. Responsible for compliance reporting and sending of notices, to include, 401(k) Annual Fee Disclosure, EEO-1, W-2, 1094 & 1095C, PCORI, Transitional Reinsurance Fee, and other compliance items.
  6. Participate in and develop information and create various reports for items such as WC Audits, 401(k) audits, turnover, and other matters requiring detailed information relating to workforce metrics and benefit programs.
  7. Monitor HRIS usage to ensure its proper usage by field personnel and provide training to new field employees and managers as needed or as a part of a regular orientation process.
  8. Serve as a resource to employees and leadership for company HR policy as they relate to benefits and payroll and communicating proper compliance with given policies and procedures.
  9. Promote the companys culture, vision, mission, and core values during all communication (in person, email, phone) at every level and with all employees. 
  10. Serve as a contact with Benefit Broker Account Representative to ensure they are meeting service level expectations as per agreement and assisting our employees with concerns or problems.
  11. Assist in the development and implementation of training materials, benefits enrollment materials, forms, policies, procedures, and programs in relation to the Company Benefits Program and 401(k) program.
  12. Ensure benefit bill reconciliation and bill payment is completed timely and ensure that the VPHR and broker are notified in the event there is a problem to ensure coverage does not lapse.
  13. Maintain compliance with the Company Benefits Program to include ERISA,  PPACA, and other laws which govern the benefits programs.
  14. Maintain monthly reports and monitor Benefit Usage across the company and communicate to operational executives of expense differential monthly.
  15. Provide feedback to Vice President of Human Resources as to the effectiveness of existing benefits and other position related materials and programs and make recommendations to encourage continuous improvement within department, communities, and company.
  16. Provide in-house employee training including, but not limited to new employee orientation for Business Office Managers, Executive Directors and other Home Office Employees, as well as topic specific training on areas under your responsibility.
  17. Participate as a member of the transition team for all new acquisitions by preparing up to date benefits, PTO information, and other on-boarding information to affect a seamless acquisition process for the new employees.
  18. Evaluate Unemployment Compensation rates to determine the benefit of buying down the rate to save money throughout the year.
  19. Create communication to the field via email, email blast, memo, and other formats to effectively communicate issues, products, or services to ensure our employees fully utilize the benefits offered by the company.  
  20. Maintain well-organized filing systems, assuring access and retrieval of information in a timely and effective manner.
  21. Perform all other projects or duties as assigned.

 

 

Skill / Requirements

College degree in Business or Human Resources Management and two or more years working in a Human Resources Department responsible for benefits and HRIS/Payroll or six years combined experience working in a Human Resources Department as a Human Resources Specialist or Generalist with duties aligned with benefits and maintaining an HR system.  This position requires candidates to have very strong verbal, written, and interpersonal communication skills, advanced problem solving and decision making skills, and the ability to understand and interpret company HR policy and general benefits (ERISA and PPACA) regulations related to HR benefits policies and procedures.  Strong computer skills required as well, including a proficiency in Adobe Acrobat, Microsoft Access, Excel, Outlook, PowerPoint, and Word.  The position requires the ability to travel by car or by plane to communities on an occasional basis and requires overnight travel up to three days.  Certification in the HR field, such as a PHR or SHRM - CP, or APA - CPP designation is preferred

Important Notes