Davis Wright Tremaine

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Lawyer Recruiting Coordinator

at Davis Wright Tremaine

Posted: 11/12/2019
Job Status: Full Time
Job Reference #: 11112019 Lawyer Recruiting Coordinator (PDX)
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Job Description

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine is looking for a Lawyer Recruiting Coordinator to join our team in Portland, Oregon. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.

This position is responsible for performing recruiting-related tasks at a coordinator level with a particular focus on candidate sourcing, tracking, and reporting.

Sourcing

  • Develop and execute sourcing plan for all open associate positions in conjunction with Recruiting Managers (RM’s) to timely identify talent.
  • Identify and manage external sources for open positions.  Draft and post open position announcements.  Advise and manage open position announcements for each level, Practice Group, and Office.  Strategically distribute open position announcements utilizing external sources.
  • Frequently collaborate with RM’s to ensure diverse candidate pool for each open position.
  • Working with RM’s, develop, identify, and track internal and external referrals for open positions using a variety of sourcing tools.
  • Monitor DWT Careers page and update as necessary.

Tracking and Reporting

  • Ensure relevant recruiting-related information is housed in recruiting database.
  • Assist with maintaining template offer letters as requested. 
  • Create template reports as needed and requested by RM and other firm managers.
  • Track internal and external sourcing expenditures including fees for open position announcements, DWT referral bonuses, and search firm fees.  Assess return on investment.
  • Track and generate reports on diversity recruiting metrics on a regular basis.
  • Track other metrics and reports as necessary.
  • Prepare PowerPoint presentations as necessary.

Recruiting

  • Assist with all aspects of First-Year Associate and Lateral Hiring, including greeting candidates as needed, reviewing applicant materials, assisting with interview scheduling and other duties as assigned by RM’s.
  • Prescreen new applicants and present candidate summary data to RM for review in an organized manner.
  • Provide recruiting support for the 1L Diversity Scholarship Program.
  • Assist with Portland summer associate recruiting and program.
  • Assist with firm-wide summer associate recruiting in a backup capacity as needed.
  • Administer DWT’s relocation policy by working with candidates and relocation vendor.  Track and process invoices from firm’s relocation vendor.

Additional Duties

  • Provide backup to Recruiting Assistants as needed, including but not limited to data entry, interview scheduling, and related tasks.
  • Assist with other departmental projects or duties as assigned.

QUALIFICATIONS

  • Prior administrative experience in law firm or other professional services recruiting
  • Experience with data management software is required.  Experience with recruiting databases
  • Experience synthesizing and analyzing data is preferred
  • Bachelor’s degree
  • Proficiency in Microsoft Word, Outlook, and Excel is required.  Experience with PowerPoint, Office 2016, Windows, and NetDocs is preferred
  • High degree of attention to detail
  • Ability to work effectively in a team-oriented, service environment
  • Strong interpersonal, communication and technical skills
  • Ability to manage projects and assignments, work under pressure, and meet deadlines in a timely organized manner
  • Ability to communicate effectively and professionally with lawyers, staff and other business contacts
  • Ability to read and write English, including the ability to compose memoranda, agenda, letters, etc.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms and frequently required to sit, stand, walk and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

This position description intends to describe the general nature and level of work being performed by individuals assigned to this position.  It is not intended to include all duties and responsibilities.

Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.  We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.

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Application Instructions

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