City of Maricopa

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Senior Human Resources Analyst

at City of Maricopa

Posted: 12/31/2019
Job Status: Full Time
Job Reference #: 2622837

Job Description

Overall Job Objective

General Summary

Supports, evaluates and coordinates a variety of human resources programs for the City including: recruitment, pre-employment testing, position control, classification, compensation, labor relations, workers compensation, leave management (FMLA, ADA, Military) Human Resources Management Information Systems (HRIS) systems administration, employee relations, wellness program and group benefits administration.  Advises and guides City management on personnel rules, policies and procedures; clarifies state and federal employment laws.

Essential Duties & Responsibilities

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employee may be requested to perform job-related tasks other than those specifically presented in this description. 

  • Supports in activities and services related to human resources focusing on one or more areas including recruitment and selection, employee relations, workers compensation, wellness programs for city employees, compensation & classification, benefits and open enrollment, and other related human resources areas. Responds to questions, concerns and inquiries from employees, providers and vendors.
  • Provides a superior level of customer service.
  • Provides support to maintain the City's electronic employee database and records in the Human Resources' portion of the payroll/finance system by updating and maintaining employee records, creating new employee records, and making bi-weekly updates.
  • Serves as the liaison with insurance carriers and benefit/wellness program vendors to help answer employee questions, schedule meetings, presentations and to ensure proper employee coverage.
  • Drafts and coordinates the communication of city's benefits plans and services, including the website, benefit plan booklets, benefit summary, printed materials, and compliance requirements.
  • Writes clear, complete, accurate, and logical documents such as memos, letters, e-mail messages, and personnel -related documentation.
  • Builds and maintains client relationships as they pertain to assigned projects and duties.
  • Responds to request for information and assistance from employees, management, outside agencies, and the public.
  • Develops, conducts and participates in salary surveys. Performs a variety of calculations, maintains pay tables.
  • Provides professional human resources advice and strategic direction to assigned divisions in areas of employee relations, total compensation and recruitment and selection, employee development and training, equal employment opportunity law compliance and related human resource areas.
  • Provides analysis of data and information to make recommendations to management regarding human resources related problems or projects.
  • Conducts short-term and/or small scope project work to help meet department and City strategic goals.
  • Performs professional level recruitment functions for assigned City departments by planning and developing recruitment strategies, prepares and creates job announcements and descriptions for various advertising sources, screens applications and resumes.
  • Compiles and reviews interview questions, schedules interview panels, participates on interview, develops eligibility lists based on established job specifications and makes job offers.  
  • Communicates verbally and in writing to the public on status of recruitment, the recruitment process, and applicant qualifications for positions.
  • Ensures integrity in processes such as developing criteria matrixes, ensuring fairness and that hiring activities comply with all state and federal laws.
  • Educates supervisors and managers on interviewing skills.
  • Develops and maintains partnerships with assigned departments.
  • Interprets, explains, and makes decisions regarding personnel law and department policies and procedures to counsel department managers and supervisors.
  • Conducts employee counseling and exit interviews. 
  • Supports HR Manager with employee relations, such as participating in investigations, analyzing and recommending solutions to resolve basic employee concerns and issues.  
  • Advises departments on personnel issues based on the rules and regulations related to the Americans with Disabilities Act, Fair Labor Standards Act, Family Medical Leave Act, Age Discrimination Employment Act and other employment related laws and statues.
  • Interprets and explains federal laws, Arizona laws, and City administrative and personnel policies, memoranda of understanding to supervisors and/or employees and assists in solving problems associated with the administration of the human resources system.
  • Keeps abreast of all employment related laws including FLSA, FMLA, ADA, LTD, WC, CRA, CDL random testing and other related laws. Keeps abreast of payroll laws; communicates issues to payroll; makes suggestions regarding payroll/HRIS improvements.
  • Delivers training on various topics, such as FMLA, performance management, supervisor anti- harassment and new hire orientation.
  • May attend job fairs representing City and interacting with the public.
  • May participate on union negotiation team as necessary.
  • Performs all work duties and activities in accordance with City policies and procedures. 
  • Works in a safe manner and reports unsafe activity and conditions. Follows City-wide safety policy and practices and adheres to responsibilities concerning safety prevention, reporting and monitoring as outlined in the City's Safety Handbook. 
  • Performs vacancy review coordination for assigned divisions.
  • Reviews, evaluates and implements recruitment and retention strategies, processes and procedures.
  • Manages workers comp cases for assigned division. Follows up with insurance company, employee, management and safety to properly handle all claims.
  • Performs other duties as assigned.

Minimum and Preferred Entrance Qualifications

Education and Experience

  • A bachelor's degree from an accredited college or university in Human Resources Management, or a related field
  • At least five (5) years of related work experience 
  • Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities
Preferred Qualifications
  • IPMA - CP, or SHRM - CP

Competencies for Successful Performance of Job Duties

Knowledge of:

  • Federal, state and local statutory and case law and regulations applicable to human resources management
  • Principles and practices of recruitment, selection, labor relations, affirmative action, classification and occupational relationships
  • Employee compensation and benefits administration
  • Human Resources administration
  • Workers Compensation case management
  • Merit system principles and application
  • Labor relations
  • Training program development, curricula design, group dynamics and organizational analysis
  • Examination methods and techniques
  • Administrative investigations 
Skill in:
  • Performing a variety of duties
  • Multitasking and prioritization
  • Verbal and written communication
  • Measurement and evaluation
  • Business systems analysis
  • Training delivery
  • Supervision and leadership
  • Use of budgetary and financial software and systems
  • Data management and spreadsheet software
  • Review, classification, categorization and coordination
  • Persuasion  
Ability to:
  • Research, analyze, manipulate and summarize data
  • Prepare sound recommendations
  • Work under pressure
  • Communicate impact of selection tools on EEO compliance
  • Classify positions
  • Perform assignments independently
  • Correct deficiencies and implement discipline
  • Establish operational standards
  • Analyze data and identify problems
  • Review, classify, categorize and coordinate
  • Work cooperatively
  • Estimate City's cost for negotiated contracts
  • Interpret insurance carrier contracts
  • Meet schedules and deadlines of the work

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!