Chicago Housing Authority

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Assistant Payroll Manager

at Chicago Housing Authority

Posted: 6/29/2020
Job Status: Full Time

Job Description

Assist Payroll Manager in managing day to day activities involved in the processing of time and earnings records for Authority employees, resulting in the bi-weekly distribution of payroll checks. Ensures accuracy, timely completion, and compliance with CHA policies, procedures, and regulations.


  • Oversees day-to-day activities of the payroll department to ensure accurate and timely payroll payment processing.

  • Ensure accurate and timely payroll reporting and coordinates problems with staff and other departments regarding payroll discrepancies.

  • Reviews the preparation of tax payments and tax returns for quarter end and year-end closings. Reviews all reports to ensure deadlines are met and there are no unnecessary penalties incurred.

  • Reviews all journal vouchers, general ledger and reconciliations to ensure accuracy; analyzes and recalculates output reports to confirm correct entries.

  • Reviews union dues, fringe benefit, legal deductions, and other deductions reports and ensure timely and correct remittances of such deductions, and cross verify general ledger entries.

  • Works with the Manager of Payroll in the development of new Payroll and Human Resources

    systems for payroll conversion.

  • Works with the Manager of Payroll to develop and maintain procedures in the preparation of

    payroll; check distribution, federal, state, and local reporting requirements.

  • Coordinates payroll functions with other operating units as appropriate to facilitate efficient

    processing of payroll data.

  • Provide functional training to payroll staff.

  • Assist the Manager of Payroll with preparation of documents for internal and external audits.

  • Other duties assigned by the Manager of Payroll.

Important Notes