Academy of Math and Science

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Payroll Coordinator

at Academy of Math and Science

Pay: $18 to $20/hour
<div><span><span><span><span><b> $18 - $20 per hour
Posted: 1/3/2020
Job Reference #: 921
Keywords: office

Job Description

Academies of Math and Science
2016 Arizona Charter School of the Year
2018 Runner-Up Reader’s Choice Awards: Best Place to Work
Payroll Administrator -
AMS Impact Group - 3448 N 1st Ave., Tucson, AZ, 85719
Note: This is not an online job.  

Are you dedicated to influencing positive changes in at-risk communities by preparing students for college and a successful life and career? Academies of Math and Science (AMS) is an academically advanced charter school network serving predominantly low-income students, with a decade-long track record of being either the highest or one of the highest performing K-8 charter schools in Arizona. As part of the AMS family, your role as a Payroll Administrator is critical as we continue to grow and strengthen our impact in Arizona's education landscape. 

We need a multitasker - prodigious across a variety of tasks. If you take great pride in your work, enjoy multitasking and a fast paced environment, have strong critical and analytical thinking skills, and are highly detail oriented - we are the team for you.

Qualified Candidates Must Have:

  • Previous ADP payroll experience required, Sage Intacct experience a plus
  • Associate degree in Business Administration required, accounting degree preferred
  • Three plus years in a Payroll Office performing all payroll functions; two years additional payroll office experience in lieu of associate's degree
  • Excellent skills using MS Excel, with the ability to manipulate Excel formulas & functions
  • Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
  • Ability to maintain confidentiality and exercise extreme discretion
  • Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
  • Strong organizational skills, and the ability to work under pressure
  • Ability to handle and prioritize multiple tasks and meet all deadlines



  • Responsible for the preparation and processing of biweekly payroll for over 600 employees; review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions
  • Reconcile payroll deductions with 3rd party statements related to health, dental, and vision benefits
  • Responsible for the coordination efforts between payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. labor" home" work, overtime, leave balances, head count, and retirement contribution reports)
  • Handle the administration of the electronic timekeeping system. Setup each employee, valid programs for each employee's charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service
  • Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA policy including compliance with federal/state/local regulations
  • Upload biweekly journal entries into Sage Intacct and review for errors
  • Other duties as assigned
Interested in pursuing an AMS career?
Apply in 5 minutes through the link below. Please include the following in PDF or Word format:
1. A detailed resume describing your experience and data-supported accomplishments.
2. A cover letter showcasing your written communication skills and demonstrating your alignment with the AMS mission and competencies.
Compensation: $18 - $20 per hour, DOE. 

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!